1. Introduction
Impact Academies & Camps (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose and protect personal data in accordance with:
Regulation (EU) 2016/679 – General Data Protection Regulation (GDPR)
Data Protection Act 2018 (Ireland)
This Privacy Policy applies to our website, academies, camps, courses, events, communications and services.
If you do not agree with this Privacy Policy, please do not use our website or services.
2. Data Controller
The data controller responsible for your personal data is:
V&O Tech Academy Limited
Trading as: Impact Academies & Camps
Registered address: 3 Rochford Crescent, Kilcock, Co. Kildare, W23 DD89, Ireland
Email: blanchardstown@impactacademiesie.com
Phone: +353 85 192 4277 / +353 85 192 4279
3. Personal Data We Collect
3.1 Customers and Parents / Guardians
We may collect and process the following personal data:
Full name
Address
Email address
Telephone number
Children’s details (name, date of birth, gender, school, school year)
Medical, educational or safeguarding information (where required and lawful)
Booking, payment and transaction details
Communications with us (emails, phone calls, forms)
3.2 Children’s Data
We process children’s personal data only with the consent of a parent or legal guardian and solely for educational, administrative and safeguarding purposes.
3.3 Staff and Contractors
We may collect:
Identification and contact details
Date of birth and gender
Employment history, qualifications and references
Garda Vetting documentation and results
PPS number, payroll and banking details
Immigration and right-to-work information
Next of kin and emergency contact details
3.4 Technical Data
When you use our website, we may collect:
IP address
Browser type and version
Device information
Usage data
Cookies and analytics data
4. Lawful Bases for Processing
Under GDPR, we process personal data on one or more of the following legal bases:
Your consent
Performance of a contract
Compliance with a legal obligation
Protection of vital interests
Performance of a task carried out in the public interest
Our legitimate interests (where these do not override your rights)
Where processing is based on consent, you may withdraw your consent at any time.
5. How We Use Your Personal Data
We use personal data to:
Deliver educational services, camps and courses
Manage registrations, bookings, payments and invoices
Communicate with parents, students, customers and staff
Ensure child safeguarding and welfare
Comply with legal, regulatory and insurance obligations
Send service-related and marketing communications (where permitted)
Improve our website, services and customer experience
6. Marketing Communications
We may contact you by email, SMS or WhatsApp where lawful and where you have given consent or where permitted under Irish and EU law.
You may opt out of marketing communications at any time by:
Clicking the unsubscribe link in emails
Replying “STOP” to SMS or WhatsApp messages
Contacting us directly using the details below
Opting out of marketing does not affect essential service communications.
7. Cookies
Our website uses cookies to:
Ensure essential website functionality
Analyse website traffic
Improve user experience
You can control or disable cookies through your browser settings. For more information, please refer to our Cookie Policy.
8. Data Sharing and Third Parties
We may share your personal data with trusted third parties, including:
Payment processors (e.g. Stripe)
Accounting software (e.g. Xero)
Email and marketing platforms
Analytics providers (e.g. Google Analytics)
Cloud storage and CRM providers
Examination bodies and educational partners
Garda Vetting and safeguarding authorities
All third parties are required to process personal data in compliance with GDPR and under appropriate contractual safeguards.
9. International Data Transfers
Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:
Adequacy decisions
Standard Contractual Clauses
10. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected or as required by law. Retention periods vary depending on the type of data.
You may contact us for further details regarding data retention.
11. Data Security
We implement appropriate technical and organisational measures to protect personal data, including:
Secure storage systems
Access controls
Encryption and password protection
Secure disposal of physical records
12. Your Data Protection Rights
Under GDPR, you have the right to:
Access your personal data
Rectify inaccurate or incomplete data
Request erasure of your data (where applicable)
Restrict processing
Object to processing
Request data portability
Withdraw consent at any time
Requests can be made by contacting us. We will respond within one month, in accordance with GDPR.
You also have the right to lodge a complaint with the Data Protection Commission (Ireland) at www.dataprotection.ie.
13. External Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We recommend reviewing their privacy policies.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page and, where appropriate, notified to you.
15. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
Email: blanchardstown@impactacademiesie.com
Address: V&O Tech Academy Limited, 3 Rochford Crescent, Kilcock, Co. Kildare, W23 DD89
Phone: +353 85 192 4277 / +353 85 192 4279
This Privacy Policy is governed by Irish law.